School leaving certificates are proof of enrollment documents issued by the academic institution that a student last attended and is the only entity authorised to provide such a document. It is awarded to students when they move to a new home, whether in a different city, nation, high school, or university.
This certificate validates the holder’s completion of prerequisite coursework and demonstrates their readiness to advance to the next academic level. You’ll need your high school leaving certificate to enrol in advanced programs or transfer to a new school.
Why is a school leaving certificate required?
This is a formal document produced by the former school that details your education level and your reasons for leaving. How you might be required to make this document is described below.
- When you are moving to a new city or country.
- Looking for admission to another school/college/university as the former institution/school doesn’t offer further studies.
- Assurance is required that a student can only be associated with one institution at a time and that all past dues and fees from previous institutions have been paid.
How to write an application for a school leaving certificate?
Whether a student is leaving school due to completing their education or for personal reasons, a school leaving certificate is required for further admission. The student must submit a letter explaining their reasons for requesting a school leaving certificate to the principal.
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Many reasons for asking for a school leaving certificate will be the same as requesting a transcript. For reference purposes, the following formats should be followed when writing a school leaving certificate application in English.
- The address of the sender.
- Date of application.
- The address of the receiver.
- The letter’s subject line should clearly describe the rationale behind why the application is being sent.
- The letter’s main body should explain why the student is leaving. Reasons can range from moving to another city or state to enrolling in a new school. You must give genuine reasons.
- A signature and the sender’s name in block letters.
- A final ending remark that expresses gratitude to the relevant authority.
- Also, add the required attachments, such as a copy of the ID Card, Progress Report, and mark sheet.
Format of leaving certificate application
The sample provided below will help you understand the format:
To,
Name of the Receiver (Principal)
Name and Address of the Institution
Subject
Salutation, (Respected Sir/Mam)
Body
Sincerely,
[Signature]
Name of the Writer (The student or parents of the student)
Date
Address and Contact Number
Required Attachments
Application samples for school leaving certificates
Following your understanding of the basics, here are some samples that can help you gain an overview of how to write a transfer application:
Sample 1: Change in location
To
The Principal,
D.A.V Public School,
New Delhi.
Subject: Request for issuance of school leaving certificate
Respected Mam,
I am writing this application to let you know that my father was recently relocated to Mumbai, making it impossible for me, Gita Singh, a Class 8-C student, to continue my education at your school. Because of this, my family and I will be relocating to Mumbai.
Please provide me with a school leaving certificate.
I have attached a no-objection certificate from the library and the accounts department. I would appreciate it if the certificate was issued this week.
Thanking You,
Sincerely,
Gita Singh
84XXXXXXXX
Mayur Vihar
New Delhi
Date: 12/08/22
Attachment:
- ID card – Copy
- Class 7th progress report
Sample 2: For higher education
To,
The Principal,
ANVA School,
Mathura, UP.
Subject: Requesting to issue a school leaving certificate
Dear Sir,
I am Ashish, a student at your school. I completed my 12th standard exam successfully in the year 2022. Please accept my letter as a request for my high school leaving certificate, which I am required to have to enrol in college. Since I will attend an admissions ceremony at SRCC University in Delhi on June 15, 2022, please consider my request and issue my high school leaving certificate as soon as possible.
For reference, I am attaching the 12th mark sheet and admit card.
Many thanks for considering my request.
Yours sincerely,
(Signature)
Ashish Roy
Registration number – 196539
97XXXXXXXX
Krishna Puri
Mathura, UP
Date: 15/04/22
Attachment:
- Admit Card
- 12th Mark sheet
Sample 3: Application by parent
To,
The Principal,
XYZ School,
Bangalore.
Subject: Application for school leaving certificate
Dear Sir,
This is to inform you that my son, Lakhan Shastri, Admission No. WRS0154, of Class 11th-C1, due to unfortunate circumstances, will not be able to continue at your distinguished school.
Therefore, I request that you issue my son’s school leaving certificate as soon as possible, as I am needed to submit the same at Radhika School, where he will be enrolled.
Please accept my sincere thanks in advance.
Yours Sincerely,
Sumit Shastri
MG Road,
Bangalore
18/09/2022
Attachment:
- ID card – Copy
- Class 10th mark sheet
FAQs
What is the importance of a school leaving certificate?
The school leaving certificate indicates a student's level of education and is issued when a student transfers to a new school or needs to apply to a university.
How does a school leaving certificate differ from a migration certificate?
A school issues a school leaving certificate if you want to transfer schools or apply for college admissions. In contrast, a university gives a migration certificate if you complete your education.
Is the school leaving certificate the same as the transfer certificate?
Yes, the two documents are issued for the same purpose.
What is the best way to write an application for a school leaving certificate?
Writing an application for a high school certificate or equivalent in English takes on a more formal tone. It's a form letter asking the school to issue the certificate.
Is it mandatory to obtain a school leaving certificate?
Yes, the school leaving certificate from your previous school is mandatory as you will be asked to submit it at the time of admission to a new school.