In Tamil Nadu, tenant police verification is a crucial process for landlords and tenants alike, ensuring safety and compliance with legal requirements. As property owners and rental agreements come under scrutiny, obtaining a police verification certificate for tenants has become a vital step. This certificate helps verify the background of tenants and contributes to maintaining a secure living environment. In this guide, we’ll walk you through the essential steps and requirements to obtain a police verification certificate for tenants in Tamil Nadu, ensuring a smooth and compliant rental experience.
What is tenant police verification?
Tenant verification is a process where local police authorities carry out background checks on individuals looking to rent or lease a property. The goal is to ensure the safety and security of the community by verifying the identity and background of prospective tenants. For property owners, tenant verification is an essential step in renting out a property, as it involves obtaining a background report from local police to confirm the tenant’s credentials and history.
Importance of TN police verification for landlords
Tenant police verification in Tamil Nadu involves the local police conducting thorough background checks on prospective tenants, verifying their identity, and confirming that they do not have a criminal record. Beyond enhancing security and providing peace of mind, there are several compelling reasons for conducting tenant verification:
- Prevention of unauthorised activities: Police verification helps deter illegal activities such as drug use and unauthorised parties within rental properties. The presence of police oversight discourages tenants from engaging in such behaviour.
- Screening for security risks: This process helps identify and exclude individuals who might pose security threats, including potential terrorists or individuals involved in criminal activities.
- Enhanced crime prevention: Knowing that they are subject to police scrutiny reduces the likelihood of tenants committing crimes or engaging in damaging behaviour. It also makes it easier to track down absconding offenders who may reside in rented properties.
- Peace of mind for landlords: Landlords, particularly those living in different cities or countries, benefit from the reassurance that comes with knowing their tenants have undergone background checks. This verification is especially useful when foreign tenants might overstay their visas and relocate to smaller cities.
Details verified during TN police verification
During the TN police verification process, the following aspects will be verified:
- Identity of the person
- Present address
- Involvement in criminal cases (as per the records available with the Tamil Nadu Police Department).
Who is Tamil Nadu police verification conducted on?
The Tamil Nadu police verification will be conducted only on people residing in Tamil Nadu and people who have given their consented for the verification.
TN police verification: Documents required
Here is a list of the documents required for TN Police Verification:
- Proof of the tenant’s identity: Aadhaar card, Voter ID card, Passport, PAN Card, or Driving License.
- Proof of the tenant’s permanent address: Aadhaar card, Voter ID card, Passport, or Utility Bill.
- Tenant’s passport-sized photographs
How to apply for TN police verification certificate online?
Step 1: Visit the TN Police verification services official portal (click here).
Step 2: Click on ‘Citizen Services (Paid)’ and choose ‘Police Verification’ from the drop-down menu.
Step 3: Choose ‘New Request’ from the menu. You will be redirected to a new page.
Step 4: Choose the ‘Service Type’ as ‘Tenant Verification’ from the menu and enter the mobile number and secure code. Verify your mobile number through OTP.
Step 5: Fill the TN police verification form and mention all the details of the applicant, i.e., the landlord, such as name, date of birth, email ID, permanent address, district/city and PIN code. Upload a photo identification of the applicant.
Step 6: Enter the details of the tenant and upload his passport-size photo, the address proof of the tenant and consent letter from the tenant to carry out this verification.
Step 7: After clicking the ‘Declaration’ checkbox, proceed for payment. For individuals, the verification fee is Rs 500 while for companies, the fee is Rs 1,000.
Step 8: Note down the application number generated, after the payment is processed. This number will be used for tracking the status of the TN police verification online.
How to apply for a TN police verification certificate offline?
Those who wish to apply for the TN police verification certificate in person can visit the nearest police station. They must provide the residential details, the identity proof of the individual concerned and a letter of consent from the tenant/ person to be verified.
Applicants can visit the online portal and click on the ‘Citizens Services (offline)’ to download the tenant verification form.
Self-verification for tenants
In certain cases, tenants in Tamil Nadu can initiate the police verification process themselves through the state’s e-services portal. This option, commonly referred to as self-verification, is particularly useful for individuals who require proof of residence or identity for purposes such as job applications, passport processing, or visa approvals. The process mirrors landlord-initiated verification but allows the tenant to register using their own mobile number and email ID, submit identification documents, and make a nominal payment (generally Rs 5–Rs 6 depending on the mode of payment).
Once the request is submitted, the local police may still carry out a background check and, if required, conduct a physical visit to verify the tenant’s address. Although landlords are legally responsible for ensuring police verification of tenants, this self-verification pathway adds an additional layer of security and convenience. It helps tenants demonstrate credibility, provides reassurance to landlords, and can also streamline occupancy arrangements in cases where the landlord is unable to initiate the process directly.
Services offered by Eservices TN Police portal
Apart from tenant police verification certificate application, you can also opt for the following services on the TN Police verification portal:
- TN police self verification for visa purposes.
- Job verification for employee background check.
- Domestic help verification for safety purposes.
How to check TN police verification status?
One can easily check the Tamil Nadu police verification status of the application online, under the ‘View status’ option under ‘Citizen Services’ menu, using the registered mobile number.
Roles of the landlord and tenant in TN Police Verification
Both landlords and tenants have specific responsibilities when it comes to completing tenant police verification in Tamil Nadu. Understanding these roles ensures smooth processing, legal compliance, and mutual accountability.
Role of the landlord in Tamil Nadu police verification
The landlord is primarily responsible for initiating and completing the police verification process. Here are their key responsibilities:
- Initiate the verification process: It is the landlord’s duty to begin the police verification before handing over possession of the rental property.
- Fill the application form: The landlord must fill out the application online or offline, providing their own and the tenant’s details accurately.
- Upload supporting documents: The landlord must upload a valid ID proof, address proof, and photograph of the tenant. A consent letter signed by the tenant must also be submitted.
- Pay the applicable fee: The landlord bears the verification fee: Rs 500 for individuals or Rs 1,000 for companies.
- Ensure accuracy: All details provided must match the supporting documents. Any mismatch can lead to rejection.
- Track the status: The landlord should use the reference number to track the status of the application and download the verification certificate once issued.
- Maintain records: A copy of the verification certificate should be retained for future reference or legal compliance.
Role of the tenant in Tamil Nadu police verification
The tenant plays a supporting but essential role in the verification process. Their responsibilities include:
- Provide accurate information: The tenant must share their full name, date of birth, contact details, and permanent address truthfully.
- Submit required documents: The tenant must provide identity and address proofs (e.g., Aadhaar, Voter ID, passport) and passport-sized photographs.
- Give written consent: A signed consent letter is mandatory, authorizing the landlord to initiate the police verification process.
- Be available for verification: The tenant should be present at the rental address if a physical visit is conducted by the local police.
- Respond to follow-ups: If contacted by police officials during the background check, the tenant must respond and cooperate.
Reasons for rejection of application during Tamil Nadu police verification
There are chances that the applications for police verification may be rejected. This could happen because of any of the following reasons:
- The given photo does not match with the person to be verified.
- The address furnished is incorrect or untraceable.
- The mobile number of the person whose verification is sought, is not reachable.
- Even after reasonable attempts by the station staff, the person to be verified is not available at the given address.
- The person to be verified denies having given consent for verification or if the is consent letter of the person is not uploaded.
- Any reason, other than the above, deemed fit by the approving authority.
How to verify a TN police verification certificate online?
Applicants can easily verify the police verification certificate by selecting the ‘verify’ option in the ‘Citizen Services’ menu. Enter the reference number mentioned on the document and the mobile number of the applicant.
How to register feedback about Tamil Nadu police verification?
- Applicants can register their feedback by visiting the eservices TN police portal and clicking on Citizen Services (Paid) > Police Verification > Feedback.
- On the feedback page, applicants should enter the required details, such as name, PVR number and mobile number. Then, they must click on ‘continue’, to register their feedback.
Things to know about TN police verification
- Applicants will be able to download the police verification report from the official Eservices website and receive a copy on email ID.
- While availing of paid services, if your payment has gone through successfully, your application will be processed in a couple of days.
- If there are more than one tenant, then, separate forms must be submitted.
- The payment of fees can be done through secure payment modes such as net banking, credit card/ debit card.
- It takes around 15 days to generate the verification report. You can check the status online for more clarity.
- This facility is only for verification of persons residing in Tamil Nadu.
- The PVR application will be rejected if the information furnished is incomplete or incorrect, without any refund.
- Furnishing false information to the police is a punishable offence.
Tips for getting TN police verification done
Here are some helpful tips to help you complete the police verification process in a smooth and hassle-free manner.
- Ensure that you have your personal details and necessary documents readily available to substantiate the information provided. Whether you opt for online or offline police verification for tenants, it’s essential to have the requisite documents in order. These documents typically include the landlord’s personal identification, residential address, residential phone number, and the tenant’s personal information.
- You can obtain the specific list of documents required for this process from your local police station or the official Tamil Nadu Police portal. Additionally, it’s advisable to secure the tenant’s consent in writing for the background check before initiating the verification procedure.
- If you own multiple rental properties, remember that each one requires a separate application for tenant verification. Correspondingly, the verification fees will be calculated based on the number of applications submitted.
- Prior to commencing the online application, ensure that you have scanned copies of the necessary documents and photos, adhering to the prescribed image size guidelines for smooth uploading and acceptance of files.
- Accuracy is crucial when providing information, and it should align precisely with the details on your documents.
- Finally, retain the application docket number, as it will enable you to monitor the status of the tenant police verification, whether through offline or online channels.
Consequences of not conducting TN police verification
Here are some of the consequences of skipping out on conducting Tamil Nadu police verification:
- Security concerns: Failing to conduct police verification increases the risk of renting to tenants with criminal histories, which could jeopardize the safety of the property and surrounding community.
- Property damage: Tenants who are not properly verified may be more likely to cause intentional or accidental damage to the property. This could result in significant repair costs for the landlord.
- Legal complications: Without tenant verification, landlords may face difficulties in legal proceedings if a tenant engages in criminal behavior or violates lease terms. Proper background checks provide crucial documentation for resolving disputes.
- Financial risks: Landlords may face financial losses from unpaid rent, property damage, or legal fees resulting from tenant issues. Unverified tenants are more likely to default on payments or cause unexpected financial burdens.
- Community disturbances: Tenants involved in illegal or disruptive activities can negatively affect the neighborhood, leading to complaints and strained relationships with neighbors. This may lower the overall quality of life in the area.
- Increased tenant turnover: Unverified tenants are less likely to honor lease agreements, which may result in frequent turnover. This can lead to longer vacancies and higher costs associated with finding new tenants.
Housing.com POV
Obtaining a police verification certificate for tenants in Tamil Nadu is a critical measure for landlords to ensure the safety and legality of their rental agreements. This process not only helps verify the tenant’s background but also contributes to a secure living environment. By following the outlined steps—whether applying online or offline—landlords can efficiently complete the verification process. The additional services offered on the TN Police portal further facilitate various checks, enhancing security and compliance. For a smooth experience, ensure all required documents are accurate and complete, and keep track of your application status regularly. With tenant police verification, you can achieve greater peace of mind and maintain a well-managed rental property.
FAQs
You can apply for a police verification certificate online by visiting the Tamil Nadu Police department’s Eservices website.
The fee charged for individuals for police verification in TN is Rs 500 while it is Rs 1,000 for companies.
The time taken to complete tenant police verification is 15 days from the date of the receipt provided during application.
If you are applying for tenant police verification online, you can use various online payment modes including your credit or debit cards. You can also pay the amount in cash for offline police verification application.
Applicants can report to the CCTNS System administrator regarding their technical difficulties or send a mail to pvr.admin@tncctns.gov.in. reporting the same.
No, there is no refund for the deposited money if the application gets rejected.
Police verification checks the details of the tenant. Therefore it is an integral part of all rental agreements.
Yes, landlords can be imprisoned if their tenant commits any crime. In some cases the landlords might also be charged for the conduct or illegal activities of their tenants.
It is the safest to be present yourself during a police verification. However, in case of impossible circumstances, the landlord can ask your spouse or your closest relative to verify in your place.
Yes. The Police can ask the landlord to submit a copy of the Aadhar card online for checking ad verification. How can I get my TN police verification certificate online?
What is the cost for tenant police verification in Tamil Nadu?
What is the time required to complete police verification?
What is the payment mode in TN police verification?
What can applicants do if they face technical difficulties during police verification application?
Is there any refund policy for rejected applications?
Is police verification required for any rental agreement in Tamil Nadu?
Can the landlord be punished for the tenants’ crimes in Tamil Nadu?
What if I am out of the state or country during the police verification in Tamil Nadu?
Can the Police check the Aadhar Card of the tenant for verification?