Operated by the Karnataka state government’s Rural Development and Panchayat Raj Department (RDPR), the E-Swathu online portal helps manage rural property records. This initiative aims to prevent document forgery, illegal property registrations and property-related scams. This guide provides a detailed explanation of the purpose of the E-Swathu Karnataka portal, its features, and the steps to download Form 9, Form 11, and Form 3. This is a user-friendly website for you- whether you are a government official, a property owner or a buyer.
What is E-Swathu Karnataka?
The E-Swathu Karnataka portal maintains up-to-date records of property ownership and physical details for properties within each Gram Panchayat jurisdiction. Property owners can download Form 9 and Form 11 directly from the portal or the E-Swathu app.
The platform also facilitates the updating of property details in cases of inheritance, transfer of ownership, gifting of property, land acquisition for government projects, court cases, restrictions, liabilities etc. Through the E-Swathu login, property owners can share their property details with the Gram Panchayat, as well as other relevant government departments, courts, and town planning offices. Note that the E-Swathu website is in Kannada and one should ensure that this language is known to him or he takes assistance from someone knowing Kannada.
What are the features of the E-Swathu portal?
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On the E-Swathu portal, property details are updated, verified and securely stored to prevent any property fraud.
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Property owners, buyers and government authorities can all access digital land records in Karnataka through the E-Swathu portal.
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The E-Swathu portal helps verify property details before proceeding with any transaction.
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It is integrated with the Karnataka Bhoomi Records portal that helps landowners verify Record of Rights, Tenancy & Crops (RTC). With this, the buyers verify if the purchase is legitimate or not and the government agencies can ensure proper land documentation.
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From the E-Swathu portal, one can download important documents such as Form 9, Form 11, and Form 3.
Details of the Form 9, Form 11 and Form 3 available on E-Swathu portal
The Form 9, Form 11 and Form 3 on E-Swathu portal have different purposes and are important with respect to providing property information. Mentioned in detail about each form.
Form 9 on E-Swathu portal
The ‘Form 9’ is also known as the A-Khata document and is created by the gram panchayat specifically for non-agricultural properties under their jurisdiction. It is issued under the Karnataka Panchayat Raj (Grama Panchayat Budgeting and Accounting) 2006 (Rules 2008, Amendment Rules 2013).
- Form 9 certifies that a land parcel in a village in Karnataka is registered with the Gram Panchayat.
- Form 9 contains the details of the survey, ownership status and property classification.
- Form 9 is a necessary document for legal property transactions such as sale, mortgage or transfer of ownership of property.
Form 11 on E-Swathu portal
- Form 11 consists of property mutation records.
- Issued by the Gram Panchayat, Form 11 is an official proof of transfer of ownership of property.
- Issued by the Gram Panchayat, it acts as an official proof of ownership transfer.
Form 3 on E-Swathu portal
- Form 3 is used for getting approvals for new constructions, development, or zoning compliance.
- This form is also necessary for obtaining permissions for new constructions, modifications or infrastructure projects.
What are the uses of Form 9 and Form 11 available on E-Swathu?
- Usually, Form 9 and Form 11 are used for property tax collection. Since, gram panchayats are authorised to collect property taxes, these documents make it mandatory for the property owner to pay the tax to the authority.
- Apart from this, these are mandatory documents for non-agricultural properties, for carrying out property registration. These are required especially during sale of property in the gram panchayat jurisdiction.
Documents required for downloading documents from E Swathu portal
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Property ownership documents to show proof of ownership.
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Survey number details that will identify the land parcels.
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Proof of identification: Aadhaar card, PAN card, Voter’s card.
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Encumbrance certificate to ensure the property is free of legal disputes.
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Old property tax receipts that confirm tax compliance.
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Gramathana sketch, with the property certificate surveyed and certified by the tahsildar, if the property is said to fall within the Gramathana.
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In case the property is claimed to be converted, one should have the conversion order issued by the Revenue Department and the approval for the plan given by the competent authority in the Urban Development Department.
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If the property has been granted in a government housing scheme, the Hakku Pathra issued by the competent authority and the sanction order should be available.
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Photograph of the applicant.
See also: How to pay BBMP property tax in Bengaluru
How to download Form 9, Form 11, and Form 3 from the E-Swathu Portal?
To download any of the three forms, log in to the E-Swathu portal and access the dashboard.
Download Form 9 on E Swathu Portal
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Go to the Form 9 section on the E-Swathu website dashboard.
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Enter the property details such as the survey number and village name.
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Click on Generate Form 9 and download the PDF format of the document.
Download Form 11 on E Swathu Portal
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Go to the Form 11 section on the E-Swathu website dashboard.
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Enter the property details such as the survey number and village name.
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Click on Generate Form 11 and download the PDF format of the document.
Download Form 3 on E Swathu Portal
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Go to the Form 3 section on the E-Swathu website dashboard.
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Enter the property details such as the property type and usage of the property.
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Click on Generate Form 3 and download the PDF format of the document.
E-Swathu: Digitally signed Form 9, Form 11
While the applications are filed offline at the gram panchayat office, all forms and extracts are issued online through E-Swathu portal. These forms are digitally signed by the Panchayat Development Office (PDO) and do not require the ink signature of any official. Each certificate issued through E-Swathu has a unique certificate number, printed under heading ‘ಪ್ರಮಾಣ ಪತ್ರದ ಕ್ರಮ ಸಂಖ್ಯೆ’
Another means to check if the certificate is genuine is to read the 2d-barcode printed on the certificate that contains the digital signature of PDO. In addition to having a water mark, each paper is numbered which is printed in the top right hand corner.
Note that every Form-9 and Form 11 is issued on secured stationery with a hologram present on it. However, this system exists in only three districts- Bangalore, Bangalore (Rural) and Ramanagara.
What are the fees for using E-Swathu online services?
| Service | Fee |
| Form 9 Issuance | Rs 100-200 |
| Form 11 Mutation | Rs 150- Rs 300 |
| Form 3 Approval | Rs 500-Rs 1000 |
These payments can be made using UPI, credit card, debit card. For every document for which a fee is collected, you will receive a receipt with the date and place of issue printed on it.
Time taken by Gram Panchayat to issue of Form-9
Issue of Form-9 by the Gram Panchayats (ತೆರಿಗೆ ನಿರ್ಧರಣಾ ಪಟ್ಟಿ/Alteration to assessment register) is known as a Sakala Service. According to the state government, each Gram Panchayat will be given 45 days for issue of Form-9 for the first time. Subsequent issues of copy of Form-9 and Form-11 will be within 03 days from date of application on payment of prescribed fee.
How to register and login on E-Swathu Karnataka portal?
To register on E Swathu portal, visit https://e-swathu.kar.nic.in/(S(wd2bjymguxhzsfdxxqsiwla4))/Citizen_login.aspx
Click on Create account and then enter details like user name, mobile number, enter OTP, email id, password, password confirm and click on save details. You will have the e Swathu login details.
See also: All about village land records in Karnataka
Once you have the login credentials, enter mobile number, password and click on Login.
How to add property to E-Swathu portal?
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Log in to the E-Swathu portal using your login ID and password.
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Select the addition of new property details and fill in all required information. Click on ‘Ulisu Aasthi’ and save.
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Select the owner and fill in the requested details, such as GP, liabilities, rights, survey number, and save.
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Enter electricity and registration details and save.
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Form 9, Form 11, or Form 3 will be created on E-Swathu.
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Next, click on the application number and choose “Karyadarshiya Anumodanege Sallisu.”
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When you click on “Forward,” the forms created will be sent to the Gram Panchayat office for verification and, finally, to the Panchayat Development Officer (PDO).
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The PDO will verify the application for Form 9 and Form 11. One of the following actions will be taken:
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Approve the application
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Return the application
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Reject the application
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See also: Stamp duty and registration charges in Karnataka
How to check the status of an E-Swathu application?
To check the status of the application,
- Log on to the E-Swathu website and enter your information.
- Enter Property ID in the needed fields and click on Submit.
- You can see the status of the application.
How to check new property registration on E-Swathu?
- Go to https://e-swathu.kar.nic.in/(S(hd0fumaufs1upjvp3hp5hcms))/Propertyregistration_new.aspx
- Enter property id and click on submit to check registration of new properties.
See also: Tips for buying gram panchayat land
How to verify property documents on E Swathu?
To ensure that the property document is authentic follow these steps:
- Go to the E Swathu verification page.
- Enter the survey number or document number
- Click on Verify to check the property details.
How to check the status of property on E-Swathu using Kaveri reports?
- Log on to the E-Swathu portal.
- Click on reports and then click on Kaveri reports option.
- From options such as property id, registration number, date wise, village wise and abstract report, choose what works best for you.
- Next you will get a request id.
- Click on this and you will get all details of the property seller you are looking for.
See also: Guidance value Bangalore: Latest rates, property tax impact
Property tax details on E-Swathu
Property mutation is necessary as then the municipal body asks the right owner for property tax payment. There are two types of mutations:
- Registered mutation is when a property is registered at the sub- registrar’s office (SRO) and the property details are updated on E Swathu directly.
- Non-registered mutations are when properties are not registered at SRO and the mutation entry is updated at the respective gram panchayat office. These include:
- Sale deed
- Change in property number
- Change in property type
- Change in roof type of the building
- Gift deed
- Will
- Pouthi khate
- Property amalgamation
- Property sub division
- Rights and liabilities on the property
- Change in property category
- Partition deed
How to calculate property tax on E-Swathu?
- On the E-Swathu website click on property tax calculation.
- Enter property id and select year.
- You will be able to see the due amount.
E Swathu updates and circulars
The Karnataka government issues updates and circulars in Kannada periodically. These updates are related to:
- changes introduced in property registration rules
- E Swathu fees revision
- Any announcement made with respect to E Swathu portal
E-Swathu contact information
You can contact the E-Swathu helpline number:
- Phone: 080-22370281
- Email: eswathuhelp@karnataka.gov.in
- Time: Monday–Friday, 9 AM–5 PM
Housing.com POV
To sell property in rural areas of Karnataka one needs to have Form 9 and Form 11. For construction and modification in the villages one needs Form 3. These are available on the E-Swathu platform and can be downloaded easily. Also as gram panchayats have the authority to collect property taxes, presence of Form 9 and Form 11 make it mandatory for payment of property tax to the local authority.
FAQs
What is E-swathu in Karnataka?
E-Swathu is a portal that helps Karnataka citizens access Form-9 and Form-11 for taxation, registration, sale and purchase of properties.
What is Form-9?
Form-9 is an assessment list of non-agricultural properties issued by the gram panchayat.
Is e swathu mandatory in Karnataka?
Yes, E-Sswathu is mandatory for rural property owners to pay property tax levied by gram panchayat in Karnataka.
How do I check my property on E-Swathu?
Once E-Swathu login is done, enter the Property ID and click on “Submit”.
What is Form-11 in Karnataka?
Form-11 is an extract from the Register of Demand, Collection and Balance of land and building. It is used for property tax payment.
Is it safe to buy Gramathana sites?
Yes, you can check the legality of land in gram panchayat areas on the E-Swathu portal.
| Got any questions or point of view on our article? We would love to hear from you. Write to our Editor-in-Chief Jhumur Ghosh at jhumur.ghosh1@housing.com |