All about documents required for passport issuance

When travelling outside of India, you must have a passport. In addition to allowing you to go abroad, your passport serves as identification. As a result, before granting a passport, it is subjected to extensive inspection. The applicant must present a variety of documents to confirm his identity, address, age, and other passport qualifying requirements.

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Passports are issued in a variety of kinds, both new and reissued. Other specific categories include Diplomat Passports, Residents of Jammu and Kashmir or Nagaland, Minor Passports, Indian Citizenship other than by birth, and many more. Then there’s passport re-issue for a variety of reasons such as name change, address change, renewal, name correction and so on.

Each of these application categories requires the applicant to provide a list of papers. As the entire passport application procedure is completed online, the applicant must provide all required documents for the passport to be issued and shipped on time. This blog will attempt to detail the documents required for a passport.

Documents required for a passport for an adult

Address proof

Water bill
Proof of gas connection
Income tax assessment order
Certificate from Employer of reputed companies on letter head
Telephone (landline or postpaid mobile bill)
Aadhaar card
Electricity bill
Election commission Photo ID card
Spouse’s copy of passport
Rent agreement
Photo of the bank account passbook

Birth date proof

Birth certificate
Life insurance policy bond
Copy of the applicant’s service record (only for Government employees) or the Pay Pension Order (only for retired Government employees), duly attested/certified by the officer/in-charge of the Administration of the applicant’s concerned Ministry/Department.
Transfer/School leaving/Matriculation Certificate issued by the school last attended/recognised educational board
Voter ID card
Aadhaar card
PAN card
Driving licence
A declaration made by the head of the orphanage/child care home on the organisation’s official letterhead certifying the applicant’s DOB.

Documents required for a passport for a minor

Address proof

Water bill
Electricity bill
Telephone (landline or postpaid mobile bill)
Aadhaar card
Photo of the bank account passbook

Birth proof

Birth certificate
Life insurance policy bond
Aadhaar card
PAN card
Transfer/School leaving/Matriculation Certificate issued by the school last attended/recognised educational board
A declaration made by the Head of the Orphanage/Child Care Home on the organisation’s official letterhead certifying the applicant’s DOB.

Documents required for re-issuing of passport

An applicant may request a passport reissue for the following reasons:

Change of Address
Exhaustion of Pages
Validity Due to Expire
Validity Expired
Renewal of Short Validity Passport (SVP)
Lost/Stolen Passport
Damaged Passport

Change in Existing Personal Particulars

The following are the documents needed to apply for a passport reissue:

Old passport in original with self-attested photocopies of its first and last two pages, including the ECR/Non-ECR page (previously ECNR) and the page of observation (if any), made by the Passport Issuing Authority, and the validity extension page, if any, in the case of a passport with a short validity.

Present address proof

Water bill
Proof of gas connection
Income tax assessment order
Certificate from Employer of reputed companies on letter head
Telephone (landline or postpaid mobile bill)
Aadhaar card
Electricity bill
Election commission photo ID card
Spouse’s copy of passport
Rent agreement
Photo of the bank account passbook

Additional documents while applying for re-issue of passport in specific cases

Renewal of Short Validity Passport (SVP)	Proof of documents to validate the issuance of Short Validity Passport (SVP)
Lost or Stolen Passport	Proof of Date of Birth As per Annexure F, affidavit stating how and where the Passport got lost/ damaged Police report Present address proof Documentary proof for any one of the Non-ECR (previously ECNR) categories Self-attested photocopy of first two and last two pages, including ECR/Non-ECR page of old Passport
Damaged Passport	As per Annexure F, affidavit stating how and where the Passport got lost/ damaged Proof of Date of Birth Proof of Present Address Police report in original Self-attested photocopy of first two and last two pages, including ECR/Non-ECR page of old Passport
Change of Appearance	Recent photograph (only required for DPC/SPC/CSC applications). The photo should be the most recent, displaying the most recent appearance. A notarised statement is required if Sikhs want to modify their turban photos to clean-shaven photos or vice versa.
Change in Appearance	Recent photograph showing latest appearance
Change of name	Gazette notification mentioning the change of name
Change of Date of Birth	Proof Of Date Of Birth

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