If you are planning to change your current school or university to join a new one, you must know the importance of a transfer certificate. Like simple school leaving certificates mainly for those planning to change schools, transfer certificates are for those who wish to change universities or shift from a school to a college.
Below, you can learn more about transfer certificates, the application for transfer certificates, and other important information that you may require.
What is a transfer certificate?
A transfer certificate is a document that is issued by the in-charge institution to a student when the student decides to leave that institution. It states the details of the student such as date of birth as per record of the college, passing details, program studied at the in-charge institution, fees details, parents details and occupational records. It certifies that the student is clear of any dues to the in-charge institution. It also serves as proof of the fact that a student is enrolled in only one college/ school at a particular time and acts as a conduct certificate.
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Why is a transfer certificate required?
The main purpose of the transfer certificate is to ensure that, at a given time, a student is enrolled in only one particular institution and that the student has cleared all the dues of the institution they were formerly a part of. It also acts as proof of conduct of the student. Many institutes also charge a nominal fee for providing the transfer certificate, as it is usually signed by the governing body’s registrar.
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See also: What is legal heir certificate?
How to format a transfer certificate?
The transfer certificate is an essential document issued by your school/university in case you wish to transfer or be admitted to a new school or college. Here is how you format the transfer certificate.
At the centre top, the title “Transfer Certificate” appears, followed by the student’s school board affiliation number, the school code, and the scholar number.
Next, essential personal information of the student such as their name, their parent’s name, nationality, caste, and date of birth. Next, the information such as date of admission, board, last class the student studied in, subject studied, if the student qualified for their promotion to next class, details about fees, etc.
Lastly, other details such as extra-curricular activities the student participated in, their general conduct, reasons for leaving school and any other necessary remarks. To complete the certificate, the signature of the class teacher, the seal of the principal and the full name and designation of the person that checked the certificate.
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How to format your transfer certificate application?
The application for a transfer certificate must be written in a formal manner stating the reasons for the student’s transfer clearly and concisely. First, address the name of the receiver and the name and address of the institution.
Next, add a line about the subject of the application. Next, add salutations and the body of the application.
Lastly, end the application with your signature, your name or your parent’s name, date and your address and contact information.
FAQs
Who issues the transfer certificate in a school?
The transfer certificate is issued by the principal of the school.
What documents may be required for issuing a transfer certificate?
Documents such as the provisional/degree certificate of the last course you studied, your current marksheet or final marksheet, your fees statement (proof that you’ve paid the fees) and government identification and address proof such as an Aadhar Card.
