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Home » Must Knows » Citizen Services » How to update/change profile details on EPFO member portal?

By Sunita MishraSeptember 1, 2023

How to update/change profile details on EPFO member portal?

The EPFO has put in place a standard procedure for this purpose recently.

EPF members who wish to change or update their basic details using the UAN login will now have to follow a standard procedure. This is because the Employees Provident Fund Organisation (EPFO) has put in a standard operating procedure (SoP) for joint declaration for the correction in UAN profiles by EPF members and their employers. 

Table of Contents

Toggle
  • Basic profile info on EPFO member portal
  • Type of corrections
  • Name update/change
  • Gender update/change
  • Date of birth update/change
  • Father’s name update/change
  • Relationship update/change
  • Marital status update/change
  • Date of joining update/change
  • Reason of leaving update/change
  • Date of leaving update/change
  • Nationality update/change
  • Aadhaar update/change
  • Steps to change and update UAN profile details
  • Employer action for UAN profile detail update
  • Employer action for UAN profile detail update
  • EPFO office action for UAN profile detail update
  • Timeline for request approval
  • List of documents needed for UAN profile update
  • Change/update of name or gender
  • Change/update of date of Birth 
  • Change/update of father/mother name and relationship
  • Change/update of marital status 
  • Change/update of date of Joining
  • Change/update of reason of leaving 
  • Change/update of date of leaving 
  • Change/update of nationality 
  • Change/update of Aadhaar
  • FAQs

 

Basic profile info on EPFO member portal

The new procedure will be applicable on changing or updating the following 11 details on the UAN portal: 

  • Name
  • Gender
  • Date of Birth
  • Father Name
  • Relationship
  • Marital status
  • Date of joining
  • Reason of leaving
  • Date of leaving
  • Nationality
  • Aadhaar number

 

Type of corrections

For assigning tasks to the competent authority, the EPFO has also divided profile update requests into major and minor changes.

 

Name update/change

Major 

  • If more than two alphabets change and the name also gets changed 
  • phonetically
  • If less than two alphabets change and the name also gets changed 
  • phonetically
  • If expanding the name

Minor 

  • If two or less than two alphabets get changed and the name not changing phonetically. 
  • If adding surname in case of woman after marriage. 
  • If removing salutations like Shri, Dr, Mr, Mrs, Miss, etc. 

 

Gender update/change

Major: None

Minor: Male/female/others change 

 

Date of birth update/change

Major: More than three Years 

Minor: Up to three years 

 

Father’s name update/change

Major

  • If more than two alphabets change and the name also gets changed phonetically. 
  • If inserting a name for the first time
  • If expanding the name

Minor 

  • If two or less than two alphabets get changed and the name not changing phonetically.
  • If removing only salutations like Shri, Dr, Mr, Mrs, Miss, etc. 

 

Relationship update/change

Minor: Father/mother change

Major: None

 

Marital status update/change

Major: Change after the death of a member 

Minor: All other cases 

 

Date of joining update/change

Major: Change after the death of a member 

Minor: All other cases 

 

Reason of leaving update/change

Major: Change after the death of a member 

Minor: All other cases 

 

Date of leaving update/change

Major: Change after the death of a member 

Minor: All other cases 

 

Nationality update/change

Major: Non-SSA to SSA country 

Minor

  • Non-SSA to non-SSA country change 
  • SSA to SSA country change 
  • SSA to non-SSA country change 

 

Aadhaar update/change

Major: All 

Minor: None 

 

Steps to change and update UAN profile details

 

Employer action for UAN profile detail update

Step 1: Go to the official UAN login page. 

Step 2: Using your UAN, password, and captcha, log into your account. 

 

 

 

Step 3: On the home page, under the Manage option, you will find the Modify Basic Details. Click on it. 

 

 

Step 3: Now, a new page containing your profile details will open. Click on the Update Details option at the bottom of the page. 

 

Step 4: On clicking “Update Details” on previous screen, a request will be submitted to your employer for further approval. Before submission by the employer, the employee can withdraw the request by pressing “Delete Request”.  

 

Employer action for UAN profile detail update

Step 1: The employer will login to the employer interface of the unified portal, https://unifiedportal-emp.epfindia.gov.in/epfo/

 

Step 2: The employer can view the change requests submitted by employees by clicking on Details Change Request under the Member option. 

 

Step 3: The employer can view the online requests received from the employees. He can take the appropriate action and share remarks. 

 

Step 4: After approving of request, the employer can see the latest status of the request. 

 

EPFO office action for UAN profile detail update

Step 1: After the approval of request by the employer, it will appear as a task in the login of the dealing assistant of the EPFO office concerned in the field office Interface of the unified portal. 

 

Step 2: After due verification, the dealing assistant can submit his recommendations to the section supervisor. 

 

Step 3: After due verification, the section supervisor can submit his recommendations to APFC/RPFC for approval, rejection or return for seeking any clarification or document. 

Step 4: The APFC/RPFC can approve/reject/return the case.

 

Timeline for request approval

Minor request: 7 days from the date of receipt to FO interface login of the dealing assistant 

Major request: 15 days from the date of receipt to FO interface login of the dealing assistant 

For cases referred to EO: Additional 3 days’ time for each type of request. 

If the request gets reverted back to the employer, the request time will start once it is received back in the login of the official concerned.

 

List of documents needed for UAN profile update

Change/update of name or gender

  1. Aadhaar (mandatory) 
  2. Passport 
  3. Death certificate 
  4. Birth certificate 
  5. Driving licence 
  6. Service photo identity card issued by the Central government/state government/union territory government or public sector banks
  7. School leaving certificate/ school transfer certificate/mark sheet issued by board/ university containing name and photograph 
  8. Bank Passbook having name and photograph cross stamped by a bank official 
  9. PAN Card or e-PAN 
  10. Ration/PDS photo card 
  11. Voter ID or e-Voter ID 
  12. Pensioner photo card/freedom fighter photo card 
  13. CGHS/ ECHS/medi-claim card with photo issued by the Central government/state government/union territory government/public sector banks/Rashtriya Swasthya Bima Yojana (RSBY) Card 
  14. ST/SC/OBC certificate with photograph 
  15. For Full name/first name change requests: PF Member to submit the  gazette notification of new name along with any supporting document of  old name with photograph (Even for the first instance of the full name/first name change) 
  16. Valid Visa along with foreign passport (valid only) issued in case of other  foreign nationals 
  17. Freedom fighter card with photo 
  18. Copy of person of Indian origin (PIO) card issued by the government 
  19. Copy of Overseas Citizen of India (OCI)card issued by the government 
  20. Tibetan Refugee Card (accompanied by one more ID) 

 

Change/update of date of Birth 

  1. Birth certificate issued by the Registrar of Births and Deaths
  2. Marksheet issued by any recognised government board or university/school leaving certificate/school transfer certificate with name and date of birth 
  3. Certificate based on the service records of the Central/state government organisations 
  4. In the absence of proof of date of birth as above, medical certificate issued by a civil surgeon after examining the member medically and supported with an affidavit on oath by the member duly authenticated by a  competent court
  5. Aadhaar 
  6. Passport 
  7. PAN 
  8. Central/ State pension payment order 
  9. 13. CGHS/ ECHS/medi-claim card with photo issued by the Central government/state government/union territory government/public sector banks with photo
  10. Domicile certificate issued by the government 

 

Change/update of father/mother name and relationship

  1. Passport of father/mother 
  2. Ration card/PDS Card 
  3. CGHS/ECHS/ Medi-Claim Card with photo 
  4. CGHS/ ECHS/medi-claim card with photo issued by the Central government/state government/union territory government/public sector banks/
  5. Pension card 
  6. Birth certificate issued by municipal corporation and other notified  local government bodies like taluk, tehsil, etc. 
  7. Marriage certificate issued by the government 
  8. Photo ID card issued by Central/ State government like Bhamashah, JanAadhaar, MGNREGA, ARMY Canteen card, etc. 

 

Change/update of marital status 

  1. Marriage certificate issued by the government 
  2. Aadhaar Card 
  3. Divorce decree 
  4. Passport 

 

Change/update of date of Joining

  1. Employee register 
  2. Attendance register 
  3. Appointment letter or any other document as establishment maintain under any Central or state labour Act 
  4. Letter of establishment on their letter head clearly stating the date of joining and duly signed by Employer or the authorised signatory supported by ECR of the employee during the said period 

 

Change/update of reason of leaving 

  1. Resignation letter 
  2. Letter from establishment on their letter head clearly stating the reason  of leaving supported by ECR of the employee during the said period 
  3. Termination letter issued to employee 
  4. Any document as establishment deems fit to establish exit reason of  employee duly signed by the Employer or the authorised signatory of  the establishment on their letterhead 

 

Change/update of date of leaving 

  1. Resignation letter/termination letter 
  2. Experience certificate or any other document as establishment maintain under any Central or state labour act
  3. Wage slip/salary slip/full and final letter 
  4. Letter of establishment on their letter head clearly stating the date of joining and duly signed by Employer or the authorised signatory 

 

Change/update of nationality 

  1. Copy of passport 
  2. Copy of Person of Indian Origin (PIO) card issued by government 
  3. Valid long–term visa along with foreign passport (valid or expired) of origin country issued to minorities communities of Afghanistan, Bangladesh and Pakistan namely Hindus, Sikhs, Buddhists, Jain, Parsis and Christians 
  4. Valid Visa along with Foreign Passport (valid only) issued in case of foreign nationals 
  5. Tibetan Refugee Card (Accompanied by one more ID) 

 

Change/update of Aadhaar

Aadhaar card/e-Aadhaar card with linked active mobile phone

 

FAQs

What is joint declaration?

A joint declaration is a joint request of an employee duly authenticated by his employer for the modification or addition of the member's basic profile details.

What is UAN?

UAN is a 12-digit identity proof assigned to every EPF member by the Employees Provident Fund Organisation.

What profile details are part of the basic details on the EPFO portal:

Basic employee details on the EPFO portal include: (1) Name (2) Gender (3) Date of Birth (4) Father Name (5) Relationship (6) Marital status (7) Date of joining (8) Reason of leaving (9) Date of leaving (10) Nationality (11) Aadhaar number

 

Got any questions or point of view on our article? We would love to hear from you. Write to our Editor-in-Chief Jhumur Ghosh at jhumur.ghosh1@housing.com

 

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sunita mishra
Sunita Mishra

An alumna of the Indian Institute of Mass Communication, Dhenkanal, Sunita Mishra brings over 16 years of expertise to the fields of legal matters, financial insights, and property market trends. Recognised for her ability to elucidate complex topics, her articles serve as a go-to resource for home buyers navigating intricate subjects. Through her extensive career, she has been associated with esteemed organisations like the Financial Express, Hindustan Times, Network18, All India Radio, and Business Standard.

In addition to her professional accomplishments, Sunita holds an MA degree in Sanskrit, with a specialisation in Indian Philosophy, from Delhi University. Outside of her work schedule, she likes to unwind by practising Yoga, and pursues her passion for travel.
sunita.mishra@proptiger.com

  • EPF Aadhaar number change process
  • EPF date of birth change process
  • EPF gender change process
  • EPF joint declaration
  • EPF joint declaration for profile update
  • EPF name change process
  • joint declaration
  • profile update rules on EPF member portal
  • UAN login
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