NGDRS 2024: What is National Generic Document Registration System?

The National Generic Document Registration System (NGDRS) is a citizen-centric software designed for online property registration. Developed by the Indian government’s Department of Land Resources as part of the Digital India Land Records Modernisation Programme (DILRMP), NGDRS is adaptable to the unique needs and property registration regulations of different states. Many states across India, including Punjab, Jharkhand, and Goa, have implemented this system. NGDRS provides services, such as online document entry by citizens, property valuation and stamp duty calculation. Read on to learn more about NGDRS and its role in digitising the property registration process in India.

Table of Contents

Importance of NGDRS

The National Generic Document Registration System (NGDRS) has ushered in a new era of document registration. NGDRS is specifically designed for use by government sub-registrars, high-level users within state registration departments and citizens. NGDRS allows states to create a customised version tailored to their specific needs and requirements. It offers a comprehensive and user-friendly interface for property and document registration, enabling citizens to manage land purchases and registration online. Through NGDRS, citizens can access information, such as circle rate or ready reckoner rate for land, estimate property valuations based on prevailing rates and understand the type of land they are interested in.

NGDRS also provides information on prohibited properties, such as mortgaged land, tribal land and government land, ensuring citizens make informed decisions about their land purchases. Citizens can apply online for property document submission, make instant online payments and schedule online appointments for physical verification. As a result, property buyers only need to visit the sub-registrar’s office once, at the scheduled time for final registration and signing. This streamlined workflow benefits citizens and enhanced the productivity of government department staff, making the entire property registration process more efficient and accessible.

NGDRS: Key objectives

NGDRS aims to ensure that registrations and document deliveries occur more quickly and efficiently compared to traditional methods. Its broad objectives include:

Achieving the “one nation, one software” concept under the Digital India Land Records Modernization Programme (DILRMP), a central sector scheme for registering property transaction deeds and documents nationwide.

Assisting states and Union Territories in customising and designing their own Document Registration System (DRS) enterprise architecture to analyse and establish their document registration landscape and guide them in implementing NGDRS as a generic solution.

Providing a nationwide generic software for registering property transaction documents, considering India’s diverse languages, state-specific laws and legislation and legal terminology.

Offering e-Registration and presence-less registration with remote authentication.

Empowering citizens by enabling property valuation and online document submission.

Allowing citizens to visit registration departments by prior appointment only, thereby reducing effective registration time.

Maintaining a single platform for all stakeholders in the registration process.

Providing an easy and user-friendly interface for the convenience of citizens.

Upholding this generic platform for the registration of properties and documents across the country.

NGDRS: Key features

Uniformity: Single source code and data structure across India.

Authentication: eKYC-based party authentication and PAN verification.

Unified Login: Enables single seamless login credentials for all modules.

State customisation: Configurable according to state-specific Property Registration Acts.

Data custody: State Inspector General of Registration (IGR) is the custodian of data as per the Registration Act.

Maker/checker facility: Includes a hierarchy-based maker/checker system.

Restrictions: Configurable restriction on the registration of prohibited properties.

Payment integration: Supports state-specific digital payment gateways, as well as bank payment gateways.

Auto-mutation: Automatic mutation of land parcels upon completion of the registration process.

Remote registration: Presence-less e-Registration with remote eKYC.

Tatkal appointments: Paid Tatkal appointment facility available for emergency registrations.

Property tax integration: Integration with urban local bodies for property tax purposes.

Land records linkage: Facilitates linkage with the land records system.

Efficient documentation: Template-based e-Registration to minimise scanned document space for easier retrieval. Plus, allows citizens to enter documents online.

Blockchain integration: Utilises 13 blockchain components for property registration and land records to check Records of Rights (ROR).

Encumbrance certificate: Facility to generate Encumbrance Certificates.

Online valuation: Provided with an online valuation module including stamp duty calculation.

Stamp Inventory Integration: Links with stamp inventory software to prevent duplicate usage of used stamp paper.

SMS alerts: Sends SMS alerts to citizens and departmental users.

Data Security: NGDRS applications use inherited cloud security and best practices to protect data and information. This includes data privacy and compliance within the cloud architecture, as well as application security, web server security and database security.

Role-based access: Provides role-based access for both citizens and department users.

Local language support: Unicode-based support for local languages.

MIS reports: Users can view daily, monthly, and yearly MIS reports along with cash books and other reports.

Which states have implemented NGDRS?

A total of 31 States/UTs are covered under NGDRS or e-Registration. So far, NGDRS or e-Registration has been implemented in 18 States/UTs, namely:

Andaman & Nicobar
Bihar
Assam
Chhattisgarh
Goa
Dadra and Nagar Haveli and Daman and Diu
Jammu and Kashmir
Himachal Pradesh
Jharkhand
Maharashtra
Ladakh
Manipur
Mizoram
Meghalaya
NCT of Delhi
Tripura
Punjab
Uttarakhand

Additionally, 13 States/UTs have started sharing data with the national portal of NGDRS or e-Registration through User Interface/API. These include:

Chandigarh
Andhra Pradesh
Haryana
Madhya Pradesh
Gujarat
Odisha
Puducherry
Rajasthan
Tamil Nadu
Sikkim
Telangana
West Bengal
Uttar Pradesh

How to register with NGDRS?

To register with NGDRS, individuals need to complete the citizen registration form on their state’s NGDRS portal by providing the following details:

Citizen Type (Indian or NRI)
State
Address
District
Username
Password
Email ID
Captcha Code

After filling in these details, click on ‘Submit’ button to complete your registration on the NGDRS website.

How to perform property valuation on NGDRS?

NGDRS allows citizens to perform current valuations of desired property. Here are the steps for performing property valuation on NGDRS:

Access the NGDRS portal for the state where the property is located.

Choose the financial year (FY). Registered citizens can select the previous financial year to enable the valuation for that particular year.

Input details such as taluka, district and the concerned municipal council.

Enter the survey number of the location.

Select the correct property usage, such as commercial or residential.

Choose the specific construction type.

Select the age of property and road proximity.

Click on ‘Calculate and Save’ to proceed.

The property valuation report will be displayed online.

How to register a deed on NGDRS?

To submit deeds or documents for registration on NGDRS, carefully read the guidelines before filling in the property registration details on the state NGDRS website. Follow these steps:

Login to NGDRS.
Fill in all details on the General Info tab.
Complete the information in the Property Details and Valuation tab.
Enter party details and select one party as the presenter.
Fill in the witness details.
Make the online payment.
Calculate the stamp duty.
Read the pre-registration summary carefully.
Upload the necessary files.
Proceed with data submission.
Fix an appointment with the SRO office.
Visit the SRO office on the scheduled date for further application processing.

How to file an online complaint on NGDRS?

As NGDRS is customised to meet the specific needs of each state, the grievance redressal mechanism may vary slightly. However, the general process remains largely the same. Here are the steps to follow:

Access the concerned state’s NGDRS portal and navigate to the ‘Submit Grievance’ or ‘File Complaint’ option.

On the new window, enter the required details, including your name, mobile number, email ID, address, SRO office, service name, application number, subject and grievance details.

Once done, click on ‘Get OTP,’ enter the OTP, and click on ‘Submit’. Your grievance will be submitted online.

You can track the status of your submitted grievance on the same portal by clicking on the ‘Track Grievance’ tab.

Housing.com POV

The National Generic Document Registration System (NGDRS) represents a significant advancement in property registration in India, streamlining the process through digitisation and user-friendly features. NGDRS offers a customisable platform that accommodates the diverse needs and regulations of various states. It enhances efficiency by allowing online document entry, property valuation and stamp duty calculation, making property transactions more accessible for citizens.

With its comprehensive features, NGDRS not only simplifies the registration process but also ensures data security and compliance. Currently implemented across 31 States/UTs, NGDRS is revolutionising the way property transactions are managed in India, facilitating smoother and more efficient interactions between citizens and government departments. As more states adopt NGDRS and continue to enhance its capabilities, the system promises to further modernise property registration, contributing to a more streamlined and user-centric process.

FAQs

What is NGDRS?

NGDRS, or National Generic Document Registration System, is an online platform developed by the Indian government to streamline property registration. It offers services such as online document entry, property valuation, and stamp duty calculation, aiming to make the registration process more efficient and accessible.

How can I register as a citizen on NGDRS?

To register, visit your state's NGDRS portal and fill out the citizen registration form with your details (Citizen Type, Address, State, District, Email ID, Username, Password, Captcha Code). Submit the form to complete your registration.

What steps should I follow to perform property valuation on NGDRS?

Login to the NGDRS portal of your state. Choose the financial year, enter details like district and survey number, select property usage and construction type, and click ‘Calculate and Save’ to view the property valuation report.

How do I file a grievance on NGDRS?

Go to the ‘Submit Grievance’ section on your state's NGDRS portal. Fill in your details and grievance information, get an OTP, enter it, and submit. You can track your grievance status on the same portal.

What are the key features of NGDRS?

NGDRS features include a uniform system across India, eKYC-based authentication, integration with land records and payment systems, remote e-Registration, automatic land mutation, and robust data security. It supports role-based access and multilingual interfaces.

Got any questions or point of view on our article? We would love to hear from you. Write to our Editor-in-Chief Jhumur Ghosh at jhumur.ghosh1@housing.com

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