The property handover process involves the legal transfer of property ownership and possession of the property by the new buyer. At this stage, the buyer conducts final checks of the property and the legal documentation. The seller, on their part, must fulfil certain responsibilities such as providing key property documents, settling any outstanding dues and finally handing over the keys. During property handover, the seller must also handover things that they promised to sell as part of the deal. We list some of the key items or installations that a seller should leave behind when handing over the property to the buyer.
#1. Property keys
After a property deal is finalised and the sale transaction, along with the paperwork, is completed, the seller is responsible for handing over the keys to the buyer. The seller should ensure they hand over the complete set of keys, including main door keys, parking and storage keys, along with any duplicate keys.
If any access is required, such as access cards, security codes, etc., they should be provided to the buyer immediately.
#2. Property documents
After the sale transaction, sellers must hand over documents such as the sale deed, title deed, society NOCs, occupancy certificate and completion certificate, property tax receipts, and utility bills. A possession letter is another essential document issued by the builder to the original buyer during the sale. The existing owner who plans to sell the house should handover the possession letter to the new buyer. Sellers must keep copies of important documents as legal proof.
#3. Fixtures and built-in fittings
Sellers may find it confusing as to what should be left behind after the property handover. As a result, there could be disagreements with buyers. Generally, out of courtesy, sellers leave behind basic fixtures and in-built installations such as fans, chandeliers, built-in wardrobes, curtain rods, blinds, bathroom vanities, etc. Some of these items are part of the immovable property, so removing them may be difficult and even lead to disputes. Moreover, if items such as water filters, chimneys, air conditioning units, etc., are agreed to be included in the sale, sellers must honour their promise. If there are appliances to be handed over, it is crucial to handover related documents as well, such as equipment manuals or warranties.
To avoid confusion, sellers can include a checklist of fixtures and fittings in the agreement. If some items, such as air conditioners, are to be excluded, sellers should inform the buyer in advance.
#4. Utility connections
When handing over the property, sellers should ensure that all utility connections are functional and that all dues have been settled. Most disputes arise over unpaid bills by previous owners. Sellers must clear outstanding utility charges, including electricity, water, gas or maintenance bills by the date of handover. They must also provide the latest paid receipts to the buyer along with other documents. Apart from the documents, sellers must provide key details of the utility connections, such as account numbers, service provider contact details, etc. In cases of connections such as DTH and internet, sellers can consider closing their accounts or transferring the connection to the new buyer.
Tips for sellers for a smooth handover process
- Prepare a checklist of things to leave: It is important for sellers to be more organised when it comes to the final handover of the property. Hence, preparing and sharing a checklist of items to be handed over to the new buyer will be greatly useful.
- Maintain digital records: For ease of reference, sellers must keep a digital record of all the property and utility connection documents.
- Conduct a handover walkthrough: Sellers can consider giving a final walkthrough of the property. This can help buyers confirm whether all agreed installations, fixtures, and fittings are in place.
Housing.com POV
A property seller’s responsibility does not end after the registration of the sale deed. As part of the final handover of the property to the buyer, sellers must ensure they leave behind the items promised as part of the deal. This should be followed by a proper walkthrough of the property with the buyer. It is a crucial step in the property sale process, as it builds trust and transparency between the buyer and the seller. Moreover, it also prevents post-sale disputes.
FAQs
What documents must a seller give during property handover?
Sellers must provide documents such as the sale deed, society NOC and other NOCs, occupancy/completion certificate, property tax receipts, etc., at the time of property handover.
Should sellers leave fans and lights behind?
While it is not mandatory, sellers can leave behind items like fans and lights out of courtesy.
