The EPF e-Sewa site provides users with a centralised location from which they can view EPF requests and make use of online services. There are several advantages available for employees, one of which is the elimination of the need for paper submissions. You may register and make payments in a hassle-free way owing to this convenient and easy-to-use service, which makes everything a lot less complicated overall. In this guide, we will talk about how to use the EPF e-Sewa facility as well as other activities that may be carried out on this platform.
EPF e-Sewa: Instructions for Using the e-Sewa Portal
The EPF e-Sewa portal provides a paperless option for submitting KYC-related information. The employer may contribute to the employee’s EPF by updating the company and employee’s details. In addition, the employer has the option of making the payment using the online banking facility or taking a printout of the challan that was generated and making the payment at any of the branch banks that were specified.
Employers must enrol their companies on the platform before proceeding. Here is a step-by-step process for registering and using the EPF e-Sewa platform.
- Navigate to the EPF e-Sewa portal at https://unifiedportal-emp.epfindia.gov.in/epfo/.
- Provide the company name, contact number, and email address. Check the captcha and click “Submit.”
- If you offer an email address, the portal will send you a verification email with a temporary link.
- Simply register your company by clicking the link. There are places to provide information about the company and its employees, as well as attachments to verify the address and legal existence of the business.
- In order to log in at some point in the future, you will need to create a new user ID that is permanent and a new password.
- After the application has been sent in, the department will work to process it and verify the information included within it.
As soon as they’re registered, employers may submit their electronic returns. The certified digital copy includes the submitted return information. It is available in Portable Document Format (PDF) for online saving and printing. When an employer approves a return electronically, a Challan will automatically generate from the data provided. The company is free to keep both electronic and physical copies for future use.
EPF e-Sewa: Downloading the E-Return Tool
In order to utilise this portal’s features, you will need to install the software on your computer.
- You may download the e-return tool here. Read the “Help Files and Instructions,” which includes the “User Manual,” “Instructions for Installation,” etc.
- You may install everything you need by downloading the relevant components, which are all accessible on this website.
- This website provides access to two e-Return Tools, both of which are available for download. Both version 6.1 and version 5.0 of the e-Return Tool may be found on the website.
- Proceed with the software installation.
- To begin, fill out the employee information section, which includes the Employees Provident Fund salaries and contributions.
- You may begin preparing your tax returns immediately. Both the “Generate Returns for submission to EPFO” and the “Electronic Challan Cum Return form (ECR)” modules may be used to create these necessary text files.
EPF e-Sewa: Procedures for generating a Challan
- You may access the EPF e-Sewa site by logging in.
- To upload the newly produced ECR, choose the option labelled “ECR Upload” within the “ECR” module. You have to make sure that the ECR is submitted for the appropriate month and year.
- If the submission was successful, you would be sent to a Summary page. Correctly revise the ‘Contribution Rate’ as well. This amount is set at 12% by default but may be adjusted to 10% if more suitable for your company. After that, submit the ECR.
- A PDF with a digital signature will load on the computer screen. A text message notification will be required if the total number of people in the document is more than 200. If you submitted an ECR text file, you should compare its contents with this PDF.
- In order to produce the EPF Challan online, you are going to need to provide your approval to the PDF file once the authenticity of the paperwork has been checked. To provide permission for the same, click the option labelled “Approve.”
- A Temporary Return Reference Number (TRRN) will be assigned to the submitted ECR file after it has been reviewed and accepted. The subsequent page provides the Challan Verification File and Acknowledgement Slip for this ECR.
- Simply download the Challan Invoice File by clicking on it.
- In the ‘For establishment use only’ area of the challan, print it off with the TRRN number, and then manually adjust the data.
- You may pay State Bank of India through their website’s payment gateway or by submitting a check or demand draft to a specific branch.
- As soon as the check is cashed, you will get a text message telling you so. The monthly ECR submission is now complete.
EPF e-Sewa: Android e-Sewa for UAN Members
Downloads of the EPF UAN Member e-Sewa Helpdesk are available for mobile devices running Android versions 2.3 and above. All issues with the UAN number may now be resolved owing to the software. The following is a list that describes some of the most important aspects of this applications:
- You may receive your EPF UAN Registration (number) quickly and easily using the app.
- Additionally, it serves as the means by which your UAN may be activated.
- The UAN’s current state may also be seen.
- Your EPF e-Passbook may be retrieved using this app.
- You may check your Provident Fund balance.
- The app also has a KYC function.
- The interface and functionality of the service are both straightforward and convenient.
- You may look up your email, phone number, and current claim status.
- Through the use of this programme, you will be able to connect all of your epf accounts together.
- Additionally, the application includes an Online Claim Transfer Portal (OCTP).
EPF e-Sewa: ECR Preconditions
The following are the prerequisites that must be met before the challan may be generated:
- The employer must have previously registered their business on the e-sewa platform.
- The company has already obtained and readied the ECR text file, which was created using the ECR file format the company acquired.
- The employer has read the website’s Frequently Asked Questions to have a thorough understanding of the procedure flow.
EPF e-Sewa: Employer benefits of the e-Sewa portal
This service has a significant amount of untapped potential, and some of the benefits of EPF e-Sewa include the following:
- Employers now have the flexibility of submitting electronic returns instead of paper returns, which eliminates the requirement for preparation and filing to the EPFO.
- It is no longer necessary to file additional returns, such as Form 5/10/12A, 3A, or 6A. There is no longer a necessity for this.
- When the payment has been processed, the employers will get an instant notification through SMS requesting validation of the payment.
- The contribution to the EPF would be transferred to the accounts of each member on a monthly basis.
- The yearly account slips for the years 2011 to 2012 may be seen online, as can subsequent years’ slips, and vice versa.
- Employers have the ability to submit a request for yearly slips using the portal in order to have access to account slips that were issued prior to 2011.
FAQs
What are the repercussions for me as an employer if I choose not to register?
In order to generate an online challan, the employer first has to register their business with the appropriate authorities. To get membership in the Employer EPFO Portal, you will need to first register for an account and then establish a password and login name.
When the registration pages request the PAN of the employer and authorised signatory, whose PAN should be entered?
You are required to provide the Permanent Account Number (PAN) that has been granted by the Department of Income Tax, and that has been established under the identity of your business. Don't forget to enter your name exactly as it appears on your PAN.
What is the validity period of an online-generated challan?
The electronic challan that you will obtain will be active for a total of 12 calendar days.
Can an employer and authorised signatory use the same login information for several establishments?
No, since you require different login information for each institution, which is why you need different login details for each individual organisation.
What should I do if I lose my login credentials?
How can I modify my establishment's profile?
Why do we need the email addresses or phone numbers of other authorised signatories if they aren't going to be involved in the signing process?
In the future, text messages will be delivered to these phone numbers for any activity other than registering for the service and modifying your profile.
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