Provisional certificate: Meaning and use

A provisional certificate is temporary and is used to apply for the next level degree if one has yet to receive the original certificate. An example of its application is in college admission.

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This provisional certificate is valid for 6 months or until the original certificate is awarded to the person during their convocation. Specifically, it has no expiration date as it is just a replacement and is documentation that the original certificate is still to be provided.

Provisional certificate: Information present in the provisional certificate

This certificate is a document that contains the following information about the student.

The name of the student
The name of the course
The name of the institution they graduated from
The division obtained by them while completing the degree

Provisional certificate: Validity

We know that the provisional certificate is a temporary document that is valid until the university issues the original certificate with the same content. However, there are some points regarding its validity.

This was brought to notice by the Delhi High Court after one of the students was refused by the Delhi University because of showing a provisional certificate. However, the candidate already had a genuine certificate issued by a recognised University, so the Justice did not feel that the refusal was sustainable.
This is why there is no expiry on the certificate, as it is valid till the final decision arrives.
This is the reason why this certificate is necessary for future use, like employment opportunities and higher education.
But it is essential to obtain the final degree whenever one gets the time.

Provisional certificate: How to apply for a provisional certificate degree?

Provisional certificates can be applied through online procedures. To do the same, one has to follow the below steps.

You must register and complete the online form accessible on the required University’s website’s examination portal.
For this step, you can upload a copy of your photo and a scanned signature.
Then you have to upload a copy of the mark sheet.
At the payment gateway, you might have to deposit a non-refundable fee. This might vary from one university to another.
Here the candidate obtains an acknowledgement receipt and receipt number after completing the online process and payment of the specific charge.
The receipt signifies that the candidate’s request has been provisionally accepted, subject to verification.
After the documents have been verified, the university will provide a provisional certificate within ten days.
All information should be ready with the students before they sit to fill out the online form, especially the university enrollment number.
Lastly, students of the department, college, and centre should get in touch with their respective departments, college, and centre.

Provisional certificate: Applying for a provisional certificate degree online

First, you must visit the portal for an online application for the provisional certificate.
Then in the next step, an OTP will be sent to your phone number and email address after you have entered your roll number.
Then you have to upload the scanned copies of the required document.
In this step, you must fill in the result verification excel doc, convert it to a PDF and upload it.
From the first to the last semester, you need to duplicate the grade cards where tabulation is only acceptable in the last semester.
Then scan a copy of the signed promise for no dues, which format is accessible on the best page.

The issuance of a provisional degree certificate depends on verifying uploaded documents and payment of the fees. Regarding the payment procedure, the student has to pay the required fees through the payment gateway, and after they receive the receipt, they have to save the same and show it to the verification team for signing if needed or keep it for future use.

The candidate will get a scanned copy of the signed provisional certificate at the registered email id within 15 business days. But after the institute reopens, the candidate can easily go and collect the hard copy of the certificate. If there are any problems or questions, the student can contact the required Examination Cell.

Provisional certificate: Use

There are a large number of uses for a provisional degree certificate.

The certificate is used to confirm that the original degree is yet to be provided.
It is a document that shows that the understudy has completed the degree in that college.
The certificate contains information about the student, like their name, course, grades obtained, and more.
A certificate is just proof of the talent that you already have in you.

What is the format for a provisional certificate application?

You might need to write a letter/email to apply for the provisional certificate. So, the format of the same should be correct and have all your requirements in that letter. Also, be careful enough to detail everything.

To make it clearer for you, we have arranged some awesome samples of how you can write a proper letter to receive your provisional certificate.

Sample 1

Surma Aggarwal

Railway Colony,

Paharganj.

New Delhi: 110001.

Date: 07 October 2022.

The Director,

Lady Irwin College

Mandi House,

New Delhi – 110001.

Sub: Requesting for a provisional degree certificate.

Respected Mam,

I am Surma Aggarwal, from the Political Science Department of your prestigious college with registration id 3456. I have been a part of this college for the last two years. Though I graduated in July 2021, I am yet to get my degree. I want to inform you that I have applied for my Master’s degree at Jawaharlal Nehru University in Delhi, and they are asking for either the original degree certificate or the provisional certificate which will be needed for my admission. This is why I would appreciate it if you could provide it to me as soon as possible, as I need to submit it by 31st October 2022.

Thank You

Yours Sincerely,

(Signature)

Surma Aggarwal.

Sample 2

Reet Bakshi.

West End Rd.

Cantonment Area

Meerut- 250001.

Date: 09 October 2022.

The Director

Hindu College

Sudhir B. Marg,

Delhi – 110007.

Sub: Requesting for a provisional certificate.

Respected Sir,

With utmost respect, I, Reet Bakshi, BSc Hons in Home Science student with registration number 2765, was a student of this prestigious university for two years. I graduated from college a year back but still have not received my degree certificate. But as I am going to get admission to Jadavpur University, Kolkata, West Bengal, for my master’s degree, they are asking for either the original or the temporary certificate as a part of their admission procedure. I will have to submit the provisional certificate by 1st November 2022. This is why I would appreciate it if you provide me with the certificate as soon as possible.

Thank You.

Yours Sincerely,

(Signature)

Reet Bakshi.

Note: The letters can also be used as emails, where only the body would be used.

Differences between a provisional certificate and a degree certificate

The degree certificate is permanent, while the provisional is a temporary certificate.
No application is needed for the degree certificate, while the provisional certificate needs an application.
Universities might ask for a fee for the original degree certificate, while the fee is not compulsory for a provisional certificate.

FAQs

Who should I ask for a temporary certificate?

You should approach the Principal or Dean of the Institution or University for the provisional certificate.

What is the cost of obtaining this certificate?

While some colleges may apply a fee of Rs 400 - 500, most of them do not charge any fee for providing this list.

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