Table of Contents
- Encumbrance Certificate in Kerala
- How to apply for Encumbrance Certificate in Kerala
- How to download/view EC online in Kerala
- How to do property registration in Kerala online?
- List of documents required for property registration in Kerala
- Stamp duty and registration fee in Kerala
- How to pay stamp duty and registration fee in Kerala
- How to check land records online in Kerala
- Document download fees
- How to download possession certificate in Kerala on e-district?
- Kerala Registration Department contact details
Kerala is one of the first states in India to digitise various property-related services, to make the process transparent. Kerala’s registration department offers many services online, including encumbrance certificate, verification of e-stamp paper and document registration.
Encumbrance Certificate in Kerala
The Encumbrance Certificate (EC) is considered as an important and mandatory document, for property registration in Kerala. The document signifies that the ownership of a property is completely free from any legal complexities.
To obtain an EC online, a user has to submit his application online and pay the associated charges, to download the certificate.
Here’s a step-by-step guide to obtain your EC:
How to apply for Encumbrance Certificate in Kerala
*Step 1: Visit Kerala Registration Portal
*Step 2: Click ‘Certificate’ from the top navigation menu.
*Step 3: Click ‘Encumbrance Certificate’ from the drop-down menu and choose ‘Submit Application for EC’ in the follow-up menu.
*Step 4: Fill all the details required and make the online payment.
Guidelines for filling up the form
- Provide your working mobile number in the application to receive SMS.
- For online payment, enter the applicant’s details in English only and secure the transaction ID and GRN generated for checking status.
- The fee is non-refundable. Furnish all details carefully, as the department will not take any responsibility for incorrect/incomplete certificates, due to the mistakes in the application.
- If you would like to get priority for certificate generation, click on the option ‘Wish to get Priority?’. You would need to pay double the usual fee for this option.
- Certificates are generated in Malayalam by default. If you want the certificate in English, mention the same in the ‘Needs Certificate’ field.
- You will be informed via SMS at the time of successful submission, generation and issue of certificate, on the provided mobile number. You can view your certificate when you get the ‘Your certificate is ready for download’ SMS.
How to download/view EC online in Kerala
To facilitate buyers seeking EC status, the Kerala government has enabled this service on the official portal of the state’s registration website. Follow these steps to view the EC status.
*Step 1: Visit Kerala Registration Portal
*Step 2: Scroll down and click ‘View/Download Encumbrance Certificate Online’.
*Step 3: Click on ‘View/Download Encumbrance Certificate Online’.
*Step 4: Enter the transaction ID generated when online payment was confirmed.
*Step 5: Click ‘Check Status’ and view your EC.
How to do property registration in Kerala online?
Step 1: Visit the Registration Department portal and click on ‘online applications’.
Step 2: Create your user login and generate a new token.
Step 3: Select the sub-registrar office, transaction type, district, taluk and submit the information.
Step 4: Enter the details about document, executant, claimant, etc.
Step 5: Pay the stamp duty and registration fee online, if the amount is less than Rs 1 lakh.
Step 6: Once the payment is done, visit the registration portal again and confirm the payment.
Step 7: Download the e-stamp with a serial number and GRN on it.
Step 8: Schedule the time slot by clicking ‘View Token’. Click on Accept and Submit.
Step 9: The details entered by you will be summarised here. Check thoroughly for errors. If everything is okay, click on ‘Accept and Continue’. An acknowledgement slip will be generated, which will have your appointment details at the sub-registrar’s office.
Step 10: Visit the sub-registrar’s office for registration and submit the printout of the report, along with the related documents to the registrar, at exact time and date mentioned in the acknowledgement slip.
After successful registration, the applicant will get the sale deed.
List of documents required for property registration in Kerala
- Map plan and description of immovable property.
- Digital photograph of property (building or plot).
- Proof of ownership
- Certified copy of original old sale deed, assessment of MC or mutation.
- Identify proof of both the parties: Ration card, voter ID, driving license, Aadhaar card or PAN card.
- No-objection certificate (NOC).
- Identity proof of two witnesses.
Stamp duty and registration fee in Kerala
The Kerala government has allowed usage of e-stamps for document registration, where stamp duty exceeds Rs 1 lakh. You can buy e-stamp online from the official registration department portal of the state, by following the necessary procedure.
How to pay stamp duty and registration fee in Kerala
*Step 1: Visit Registration Department portal and scroll down till you find ‘online applications’. Click on this option.
*Step 2: Create your user login and generate a new token.
*Step 3: Select the sub-registrar office, transaction type, district, taluk and submit the information.
*Step 4: Enter the details about document, executant, claimant, etc.
*Step 5: If the stamp duty payable is more than Rs 1 lakh, select e-stamp as mode of stamp duty payment.
*Step 6: Complete the self-verification and submit the application for e-stamp.
*Step 7: Proceed for fee payment. Click on online payment from the top menu.
*Step 8: Choose ‘Stamp duty + Registration fee’ and proceed with the payment.
*Step 9: Validate your phone number by submitting the OTP.
*Step 10: Secure the transaction ID.
*Step 11: Once the payment is done, visit the registration portal again and confirm the payment.
*Step 12: The system will prompt the details of the fee paid. Click on ‘view details’ to download the e-stamp.
*Step 13: Your e-stamp will be generated with a serial number and GRN on it. You can verify the e-stamp serial number from the portal’s home page.
*Step 14: Schedule the time slot at the sub-registrar’s office for physical document verification.
How to check land records online in Kerala
You can check land and land owner details in Kerala and survey number online, through the E-Rekha portal, which allows users to search for property details to verify land owners and provide transparency in land transactions, etc.
Step 1: Visit E-Rekha portal
Step 2: Go to File search Page and choose any option according to your requirements.
Step 3: Select your district, taluk, village and document type.
Step 4: Enter the block number and survey number and click on the ‘Submit’ button
Step 5: The results and preview (thumbnail of your document) will be displayed on the next page.
Please note, if you want to download the original one, please click on the Checkout button. You would need to create your login ID to download the document, after paying a nominal fee.
Step 6: Verify all the details and note down the transaction number for future communication with KLIM.
Step 7: Click on Proceed to Pay button. You will be redirected to the payment gateway.
Step 8: Click on Download page and save the requested document
Document download fees
|Type of record||Fee per page|
|Taluk map||Rs 1,000|
|District map||Rs 1,000|
|Litho map (old survey)||Rs 1,000|
|Block map (re-survey)||Rs 1,000|
|Measurement plan (old survey)||Rs 750|
|FMB resurvey||Rs 750|
|Land register||Rs 1,400|
|Settlement register (resurvey)||Rs 1,400|
|Correlation statement||Rs 1,000|
|Area list||Rs 550|
How to download possession certificate in Kerala on e-district?
Home owners can obtain the possession certificate for obtaining subsidy or housing loan on their property. To download the document, the applicant has to upload following documents:
- Aadhaar card
- Land tax receipts
- Proof of ownership of property
- Encumbrance certificate
- Voter ID card
The applicant can get the possession certificate in seven days from the date of application.
How to search for Akshaya Centre on e-district?
Step 1: Visit Akshaya Kerala Portal and click on Citizen Services.
Step 2: Click on E-district and search for ‘Possession Certificate’
Step 3: Click on ‘Read more’ and scroll down to find ‘View Akshaya Centres’
Step 4: Select district and municipality to search for the centre
Kerala Registration Department contact details
|Phone Numbers||0471-2472118, 2472110|
How do I get a certified copy of a registered document?
You have to visit the sub-registrar’s office (SRO) where the property is registered and make an application, to get a certified copy of the sale deed.
How long will it take to get encumbrance certificate in Kerala?
It takes around 6-10 days to get the EC in Kerala.
How can I check my property records online in Kerala?
You can check property records online, by following steps mentioned in this article above.
How can I get certified copy of sale deed in Kerala?
You have to visit the SRO office where the deed is registered and make an application, to get a certified copy.